Annual Reports

Selection and Participant Follow-Up
Applications are due November 1 and notification will be made by December 1. Members of the Community Foundation staff and board will serve on the selection committee.

If an applicant that meets all the stated criteria is not selected, they are encouraged to re-apply. Successful applicants cannot re-apply within ten years.

Follow-up
At the end of the sabbatical period, the executive will provide the Community Foundation with a brief written overview of the experience that includes:

Three personal and three professional takeaways for the future.

One “big picture” moment of clarity regarding the mission and/or operation of their organization.

One piece of advice for other executive directors in these three categories: new (1-2 years), experienced (3-8 years), and seasoned (9 years or more.)

Up to $10,000 will be awarded. These funds can be used for the following expenses:

Costs associated with airfare and lodging during travel, but not meals or other personal expenses.

Costs associated with personal development opportunities, such as retreats or workshops, that would not otherwise qualify as traditional staff development expenses.

Stipends for staff assuming additional responsibilities.

Fees associated with temporary contracted services directly related to fulfilling executive role.

Applications will be due November 1 and notification will be made by December 1.

Applicants will provide a written plan to detail how they will spend their time away from the organization and what they hope to accomplish. Travel is highly encouraged.

Other application materials will include:

• Proof that the organization meets the stated criteria.
• Letters of support from at least one board member and one staff member.
• Travel plans and expenses.
• Expenses associated with executive absence. This can include stipends for other staff members or contracted organizational support. Download the sabbatical budget here.
• Summary of how duties will be re-assigned during the executive absence.

Trip Details
June 5 – 13, 2023

Selection and Participant Follow-Up
A panel of board members and community volunteers would review and select participants
based on the materials submitted by applicants and the desire to create a diverse cohort based
on:

• Grade level
• Years of experience
• Type of educator (i.e., grade level, special education, arts)
• Teacher demographics
• Student demographics

Participants will be required to document the experience in real-time through journaling, video,
audio, interviews, and other tactics. These experiences will be archived, summarized, and made
available to the public.

After the trip, participants will work in groups to develop a presentation of learning for various
district subcommittees. Examples of subcommittees include but are not limited to, groups
focusing on curriculum, social/emotional learning, and fostering psychologically safe and
affirming classrooms/schools. Content should connect to the New York State Culturally
Responsive-Sustaining Education Framework and the New York State Board of Regents’
Diversity, Equity and Inclusion Framework and Policy Statement.

The goal will be to turn these presentations into recommendations by mid-August 2023 for potential implementation in the 2023-2024 school year.

In January 2024, participants will be surveyed to determine any changes they have made in
their classrooms as a result of the learning opportunity and assess the relationships
built/sustained.

The cost is $5192 per participant is covered entirely for 25 Chemung County educators and includes the following:

● Round trip airfare on Finnair
● Double hotel accommodations
● All meals
● Private transportation as per itinerary
● Five days of academic education and Finnish culture program
● Helsinki cultural experiences
● English Speaking tour manager during the tour
● Airport Transfers

The Community Foundation is covering the entire cost of 25 Chemung County educators.
School districts have agreed fund the expenses associated with substitute teachers and
participating administrators.

Applications will be accepted between November 18, 2022 and December 31, 2022. 
Applicants or those wishing to nominate an educator, will need to complete the online application. Teachers can also be nominated by other district staff and administrators.

In addition to some basic questions, you’ll also need to provide:

• 3 reference letters. At least one from a supervisor or school administrator, one from a
  peer, and one from a parent or student.
• Essay detailing why they would like to be a part of this experience and their career plans
  in education

Community Foundation administers eight main competitive grant cycles per year.

• February 
  Rose’s Youth Philanthropists
• March
  Fund for Women of the Southern Tier
  Central Christian Churches Fund
• April
  Elmo Royce Youth Fund & Camperships
• May
  Schuyler County Fund
• June/July
  Community Grant Program – Program & General Operating
• August 
  Keuka Area Fund
• September
  Edith Saxton Fund for Steuben County Youth Services
• October 
  Elmo Royce Youth Fund

Grantees receiving $2,000 or more in competitive grant funds from at least one competitive program are required to submit a grant follow-up report. Grantees have at least one full year from the date of notification to complete the stated objectives in the application. The report process is designed to help our nonprofit partners share successes and opportunities for growth. If you have any questions about the reporting process or timeframe, please contact the Vice President of Programs at sep@communityfund.org.

Grant follow-up reports can be found by logging in to the online portal and accessed on your applicant dashboard. Reports are due October 1 every year.

Reports require a final budget report that can be downloaded here: Follow-Up Budget Form

This form is an Excel file.
Download and save this form to your desktop, complete it in full, save (as a PDF if you can), and upload into your application.

Program/Project Budget Template
This form is an Excel file.
Download and save this form to your desktop, complete it in full, save (as a PDF if you can), and upload into your application.

The Community Foundation has transitioned to making grant payments via Automatic Deposits (ACH) directly into the Organizations banking institution.  If Community Foundation does not have an ACH form for the Organization or the Organization’s banking information has changed, follow these steps:

1. Download this Form.
2. Fill out completely and save the form to your desktop
3. If the organization has recently received a grant award and we do not have a form on file, upload the ACH form into the Grant Agreement & Acceptance Procedures process within the online grant system.

If the organization needs to update the ACH form that is on file, please email the new form to Sara at ses@communityfund.org.